Termination - Contract Position Eliminated

Business Letter

Dear …

It is with the deepest regret that I must inform you that your employment service at __(Name of Company)__ will be terminated as of __(date)__.

In view of the __(type of situation)__, we have been forced to downsize and restructure our organization in many areas. Elimination of all temporary and contract positions have fallen within the list of recommended mandatory cuts. As you currently hold a __(temporary/contract)__ position with us, unfortunately, your employment status has been directly affected.

Please allow me to take this opportunity to make it absolutely clear that in no way should this be viewed as a reflection of poor work performance on your behalf. You have, in fact, been regarded as a highly productive employee over the past __(length of time)__. It is regrettable that you and the other __(temporary/contract)__ employees are having to be laid-off as a result of __(type of situation)__.

__(Optional: As a means to help reduce the impact of this sudden termination, we have worked out a severance package for you. You will be given __(briefly describe how many weeks/months individual will be paid for)__. In addition, we will __(briefly describe what else your company will offer in the severance pkg)__. Soon you will receive a letter from Human Resources outlining the details of this package.

On behalf of __(Name of Company)__, I want to extend our genuine thanks for your past service. There’s no doubt, __(Name)__, that you will be able to quickly secure new employment with your proven abilities and qualifications. If you’d find it helpful, I’d be happy to provide you with a letter of recommendation.

All the best to you for success in your future endeavors.