Dear …
I am sending out this notification to inform you that the method of access to __(name of place)__ will be changed. Effective __(date/immediately)__, __(number)__ __(vehicles/stations/etc.)__ will be equipped with a __(type of)__ key to access the __(location)__. Listed below are the __(vehicles/stations/etc.)__ that will be equipped with this key:
- __(list vehicle/station/etc)__
- __(list vehicle/station/etc)__
- __(list vehicle/station/etc)__
- __(list vehicle/station/etc)__
- __(list vehicle/station/etc)__
- __(list vehicle/station/etc)__
It is the responsibility of each __(staff member/etc)__ to ensure that the key is returned to its appropriate __(vehicle/station/etc.)__ after usage—no exceptions. If a key ends up missing from its designated __(vehicle/station/etc.)__, please be made aware that it will be deactivated and no replacement key will be issued.
I trust that everyone understands the importance of handling these keys from now on and I thank you for your cooperation.
Yours truly,