Dear …

Re: APPEAL – By-Law Violation Reference __(#)__

Please accept this letter as notification that I am appealing the above mentioned violation that was issued to me on __(date)__. As a citizen of__(city/town name)__, I have taken all responsible measures to ensure that __(waste removal/tree trimming/snow removal/etc.)__ is carried out with my property as required to prevent any violations.

I wish to make you aware that the incident of __(type situation)__ that occurred, as described in the Violation Notice mentioned above, was completely out of __(our/my)__ hands. __(Briefly describe how the situation occurred)__. As you can clearly see, the responsibility in this case lies with __(Name of organization/person)__.

Therefore, I request that this __(type of By-Law)__ Violation levied against me be reversed. If your department wishes to proceed with this violation fine, please provide me with the date and location where I may present my case for appeal.

Thank you for your attention to this matter. I look forward to hearing from you soon.

Yours truly,