Dear …

Re: APPEAL – By-Law Violation Reference __(#)__

Please accept this letter as notification that __(I am /we are)__ appealing the above mentioned violation that was issued to __(name of company)__ on __(date)__. As __(a business owner/business owners)__ in__(city/town name)__, __(I/we)__ have taken all responsible measures to ensure that __(waste removal/tree trimming/snow removal/etc.)__ is carried out as required to prevent any violations.

__(I/We)__ wish to make you aware that the incident of __(type situation)__ that occurred, as described in the Violation Notice mentioned above, was completely out of __(our/my)__ hands. __(Briefly describe how the situation occurred)__. As you can clearly see, the responsibility in this case lies with __(Name of organization/person)__.

Therefore, __(I/we)__ request that this __(type of By-Law)__ Violation levied against __(name of your organization)__ be reversed. If your department wishes to proceed with this violation fine, please provide __(me/us)__ with the date and location where __(I/we)__ may present __(my/our)__ case for appeal.

Thank you for your attention to this matter. __(I/We)__ look forward to hearing from you soon.

Yours truly,