Dear …
Re: Rental Premises located at: __(Address)__
Please find attached a copy of the Inspection Report that was completed on __(date)__, outlining the condition of the __(unit/house/suite/bay/etc.)__ at the above address, once it had been vacated by __(you/your company)__.
Listed below you will find a breakdown of the __(Cleaning/Repair)__ costs incurred to refurbish this __(unit/house/suite/bay/etc.)__ to it’s prior state of condition.
__(type repairs/cleaning)__ to __(item/area damaged/cleaned)__ - Cost __($amount)__
__(type repairs/cleaning)__ to __(item/area damaged/cleaned)__ - Cost __($amount)__
__(type repairs/cleaning)__ to __(item/area damaged/cleaned)__ - Cost __($amount)__
__(type repairs/cleaning)__ to __(item/area damaged/cleaned)__ - Cost __($amount)___
Total Cost __($amount)__
In accordance with the __(Lease/Rental)__ Agreement terms of these premises, __(I/we)__ have deducted the __(repair/cleaning)__ cost(s) of __($amount)__ from your security deposit.
Security Deposit __($amount)__
Plus Interest __($amount)__
Less __(Cleaning/Repair)__ Costs __($amount)__
_____________
Balance __($amount)__
Please find enclosed a check in the amount of __($amount)__ representing the balance of your security deposit as shown above. __(We/I)__ trust that you will find all to be in order.
Yours truly,