Dear …
RE: Membership Drive Costs - __(Name of chapter/division/branch)__
In keeping with the overall growth __(projections/requirements/etc.)__ of __(name of organization)__, our __(name of division/chapter/branch)__ __(has been/will soon be)__ active in a new membership drive. We found in the past that we get a fairly good response from__(a mass mailing/other type of advertising)__ in the __(name)__ area. Therefore, we __(will proceed/moved ahead)__ again this year with __(a mailing to # homes in the area/$amount sized ads in local papers in the area/etc.)__ as part of our membership drive.
The cost of this advertising __(will be/was/is)__ __($amount)__, which you will find detailed in the documents attached. In accordance with our__(type of agreement i.e. By Laws), we now request that payment in the amount of __($amount)__ be forwarded to our __(chapter/division/branch)__ to cover these costs. Please feel free to contact me at __(phone #/email address/etc.)__ if you have any questions.
Thank you for your attention to this matter and we look forward to hearing from you soon.
Yours truly,