Dear …

Request for __(Bid/Proposal)__

Our company is currently looking for an organization to provide us with __(type of service)__. Please allow me to introduce myself. My name is __(name)__, the __(title)__ of __(name of company)__. We are located at __(address/city/state)__. Our company provides __(briefly describe what your company does)__.

One of the areas of our operation that we outsource to other companies includes (type of service)__. We are in the process of soliciting proposals from a number of well known, respected firms for a proposal on __(project name/type)__. As such, we have selected your company as one of those that we wish to receive a proposal from. Your firm came highly recommended to us by __(one of our clients/name/etc.)__ because of your level of experience, expertise and professionalism.

Outlined in the __(attached/enclosed)__ ‘Specifications List’ are the requirements for this project. In addition to these specifications, we are looking for a firm that is dependable and willing to be responsive and adaptive to our ever-changing requirements. We believe that you will find the specifications fairly straightforward and self explanatory. However, if there is anything that you could use further insight into, please don’t hesitate to call me directly at __(phone #)__.

We require that all proposals be received back in our office no later than __(date)__ so that we are able to meet our contractual obligations. Therefore, a speedy expedition of your proposal to us will be greatly appreciated.

Yours truly,