Dear …

I felt it appropriate to write this letter today to formally acknowledge __(Name’s)__ outstanding efforts in this __(organization/company)__. Too often we see only the shortcomings of our fellow colleagues come to light, while their moments of excellence go unnoted. I want to change that today because I believe that __(Name)__ is someone who deserves recognition.

Over the past __(length of time)__, I have had many opportunities to observe __(Name)__ in the course of __(his/her)__ daily duties. It is evident to me that __(Name)__ takes a great deal of pride in __(his/her)__ work, as clearly seen by the __(briefly describe something exceptional that they consistently do)__. __(He/She)__ always goes above and beyond the call of duty, willing to do whatever __(he/she)__can to ensure that __(briefly describe what he/she strives to achieve)__. And, regardless of the level of stress __(he/she)__ may be enduring at any given time, __(Name)__ can always be counted on to maintain a positive attitude in every situation.

If ever there was an excellent representative of __(Name of organization)__, I believe __(Name)__ is it. __(He/She)__ is an outstanding role model for__(his/her)__ peers and I just wanted to formally commend __(him/her)__ on that achievement. I hope that at some point __(Name)__ will be officially recognized by management for __(his/her)__ exceptional efforts to this organization.

Sincerely,